Reasons Your Property Management Company Isn’t Profitable

What is the key to running a profitable property management company? Obviously, as the name suggests: profitability

Unfortunately, many property management businesses are left scratching their heads. They expected to see financial rewards, but that has not been the case.

As a property management professional, I have seen many property management companies struggle to maintain profitability. It’s a common problem that many companies face, especially those managing investment properties for real estate investors.

Let’s explore some of the reasons why your property management company may not be profitable and how you can turn things around.


Percentage-Based Fees Versus Flat Fees

One of the biggest mistakes that property management companies make is charging a percentage of the rent collected as management fees. While this may seem like a good idea in theory, it can quickly eat into your bottom line.

If you charge 10% of the rental income for managing properties, then the rent collected must be taken into account. For example, if the rent collected is $1,500 per month, you’ll only earn $150 per month in management fees. This may not seem like a lot, but when you consider the long-term impact, it can really add up.

Another issue is that some property management companies charge a flat fee for managing rental properties. While this may be a more attractive option for property owners, it can also be detrimental to your business.

For instance, if you charge a flat fee of $100 per month to manage a property, and the rent collected is $1,500 per month, then your management fees would be just 6.67%.

While this may seem like a good deal for the property owner, it can be difficult to maintain profitability when you’re not earning enough revenue from each property.

One solution to these problems is to charge a flat fee that’s based on the kind of property you’re managing. For example, you might charge a higher flat fee for managing commercial properties compared to residential properties. This can help ensure that you’re earning enough revenue to maintain profitability while still providing a fair price to your clients.

Ultimately, the key to profitability is finding a pricing strategy that works for your business while still providing a fair price to your clients.

Not Specializing

Another problem is that many property management companies don’t specialize in any particular kind of property. This can lead to a lack of expertise and knowledge when it comes to managing certain types of properties.

For example, if you’re managing a commercial property, you need to have a thorough understanding of the local market, zoning laws, and other relevant factors.

If you don’t have this expertise, you may not be able to provide the best possible service to your clients.


Poor Communication

Another issue that can hurt your bottom line is poor communication with property owners.

If you’re not keeping your clients informed about what’s happening with their properties, they may start to lose trust in your property management business. This can lead to them looking elsewhere for their property management needs, which can hurt your long-term profitability.

Focus on providing excellent customer service and communication with your clients.

Make sure that you’re regularly updating them on what’s happening with their properties and addressing any concerns or questions they may have. This can help build trust and loyalty, which can lead to more business in the long run.

It’s important to remember that real estate investing is a long-term game.


While it’s important to maintain profitability in the short term, you also need to focus on building a strong reputation and client base that will sustain your business for years to come.

This means investing in your staff, training them to provide excellent service, and staying up-to-date with the latest trends and technologies in property management.

Finally, it’s worth noting that different property management companies charge different kinds of fees. Some companies charge a percentage of the rent collected, while others charge a flat fee. Some may specialize in certain types of properties, while others may provide a more general service.

Final Thoughts

There are many possible reasons why your property management company may not be profitable.

Whether it’s charging the wrong kind of fees, lacking expertise in certain types of properties, or failing to communicate effectively with property owners, it’s important to identify the root causes and take action to address them.

By charging a fair and appropriate fee based on the kind of property you’re managing, providing excellent customer service and communication, and investing in your staff and business, you can turn your property management company into a profitable and sustainable enterprise.

Remember, real estate investing is a long-term game, and building a successful property management business takes time and effort. But with the right strategies and mindset, you can overcome the challenges and achieve success in this competitive and rewarding industry.

Ready to take your business to the next level? Schedule a free strategy call with Anequim today. We can help you grow faster and smarter than ever before!

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